Privacy Statement

Privacy Policy – SciNex Journal of Advanced Sciences

Last Updated: 17 December 2025

1. Overview

SciNex Journal of Advanced Sciences ("the Journal," "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website https://journalscinex.com/index.php/SJAS/index, submit manuscripts, serve as a reviewer, or otherwise interact with our publishing operations.

This policy is designed to comply with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant global regulations.

2. Data Controller

SciNex Publishers
Lahore, Pakistan
Email: privacy@scinexpublishers.com

3. Information We Collect

We collect information necessary to facilitate the scholarly publishing lifecycle, including submission, peer review, editing, publication, dissemination, and archiving.

3.1 Information You Provide Directly

  • Author Information: Name, institutional affiliation, academic credentials, email address, postal address (for correspondence), ORCID iD, telephone number, payment details (if applicable), manuscript files, and biographical statements.
  • Reviewer Information: Name, email address, affiliation, areas of expertise, and review comments.
  • Editorial Board Member Information: Name, contact details, affiliation, biography, and editorial contributions.
  • General User Information: Information provided when subscribing to email alerts, contacting our editorial office, or registering on our site.

3.2 Information Collected Automatically

  • Log and Device Data: IP address, browser type, operating system, device identifiers, access times, and referring website addresses.
  • Usage Data: Pages viewed, articles downloaded, time spent on the site, and navigation paths through our website. This data is aggregated and anonymized where possible for analytical purposes.
  • Cookies and Similar Technologies: See Section 8 for details.

3.3 Information from Third Parties

We may receive information from third-party services integral to scholarly communication, such as ORCID (when you link your profile) or institutional single sign-on systems.

4. Purposes and Legal Basis for Processing

We process your personal data for the following purposes and under the corresponding legal bases:

Purpose of Processing

Categories of Data

Legal Basis

To manage manuscript submission, peer review, and the editorial process.

Author, reviewer, and editor contact details; manuscript content; correspondence.

Performance of a contract; Legitimate interest in facilitating scholarly publishing.

To publish and permanently archive scholarly articles.

Author name, affiliation, contact details, article content, abstracts.

Consent (obtained via publication agreement).

To communicate with authors, reviewers, editors, and readers.

Email address, name, institutional affiliation.

Legitimate interest in effective journal administration.

To send newsletters, announcements, and table-of-contents alerts.

Email address, name.

Consent (where required by law).

To maintain the security and integrity of our website and services.

IP address, log data.

Legitimate interest in protecting our systems and users.

To comply with legal, ethical, and academic obligations (e.g., investigating misconduct).

Relevant correspondence and submission data.

Legal obligation; Legitimate interest in upholding publishing ethics.

5. Data Sharing and Disclosure

We share your information only in the following circumstances:

  • For Publication: Author names, affiliations, contact details, and the full scholarly work are published and made permanently accessible as part of the scientific record.
  • With Service Providers: We engage trusted third-party vendors who provide essential services such as hosting, digital preservation (e.g., CLOCKSS, Portico), indexing (e.g., Crossref, Google Scholar), analytics, and payment processing. These partners are contractually bound to handle data confidentially and only for the purposes we specify.
  • For Academic and Ethical Integrity: We may disclose information to relevant parties, such as institutions or ethics committees, in cases of suspected research or publication misconduct, following guidelines from the Committee on Publication Ethics (COPE).
  • When Required by Law: We may disclose information if necessary to comply with a legal obligation, court order, or to protect the rights, property, or safety of the Journal, our users, or others.

We do not sell, trade, or rent your personal information for commercial marketing purposes.

6. International Data Transfers

Our operations are global, and your information may be processed in countries other than your own. We ensure all international data transfers are governed by appropriate safeguards, such as Standard Contractual Clauses approved by relevant authorities.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

  • Scholarly Record: Published articles and associated author metadata are retained indefinitely.
  • User Accounts: Data is retained while your account is active. You may request deactivation.
  • Editorial and Review Records: Retained for a period necessary to ensure the integrity of the scholarly process, handle disputes, and maintain a historical record of contributions.
  • Backups: Data may reside in secure backup systems for disaster recovery before being deleted.

8. Cookies and Tracking Technologies

We use cookies (small data files stored on your device) to ensure the website functions correctly, to remember your preferences, and to analyze how our site is used. You can control cookie settings through your web browser. Please note that disabling certain cookies may affect the functionality of our website.

9. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Right of Access: To request a copy of your data.
  • Right to Rectification: To correct inaccurate or incomplete data.
  • Right to Erasure ("Right to be Forgotten"): To request deletion of your data, subject to certain exceptions (e.g., our obligation to maintain the scholarly record).
  • Right to Restrict Processing: To request we temporarily halt processing your data.
  • Right to Data Portability: To receive your data in a structured, machine-readable format.
  • Right to Object: To object to processing based on our legitimate interests.
  • Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us using the details in Section 2. We will respond within one month. You also have the right to lodge a complaint with your local data protection authority.

10. Security

We implement robust technical and organizational measures, including encryption, access controls, and secure infrastructure, to protect your data from unauthorized access, alteration, or destruction.

11. Third-Party Websites

Our website may contain links to external sites (e.g., ORCID, Crossref). This Privacy Policy applies only to our website. We encourage you to review the privacy policies of any third-party sites you visit.

12. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. The updated version will be posted on this page with a revised "Last Updated" date. We encourage you to review this page regularly.

13. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact our Data Protection Officer at:

Email: privacy@scinexpublishers.com
Postal Address: SciNex Publishers, Baghbanpura, Lahore, Punjab, Pakistan